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Sneinton Neighbourhood Forum Constitution

If you would like to comment on the constitution please email sneintonneighbourhoodforum@gmail.com

You can check the Neighbourhood plan area here.

The Constitution of Sneinton Neighbourhood Form

1.   The Sneinton Neighbourhood Forum (SNF) was established by Sneinton Alchemy, a number of Residents Associations and individuals in the Sneinton ward for the express purpose of promoting or improving the social, economic and environmental well-being of the Neighbourhood Plan area primarily through the development and implementation of a Neighbourhood Plan. 
2.  The Forum shall exist for 5 years from formal designation by Nottingham City Council, and at its AGM at the end of year 4 the AGM will give consideration to a continuing or successor organisation to maintain and monitor the Sneinton Neighbourhood Plan (SNP).
3.  Forum Membership is open to all residents of the Sneinton Neighbourhood Area
a)    Individuals can sign up as members at any Forum, public meetings or via any Steering Group (SG) member.
b)    Members may be contacted by the SG from time to time to be invited to participate in other activities related to the work of the forum.
c)    Individuals running businesses or otherwise working in Sneinton can become full members of the Forum
d)    The Forum can liaise with the larger employers in the ward via designated representatives.
e)    Membership is open to all elected local authority councillors whose ward includes the SNP area.
f)     Membership if the forum will be a minimum of 21 individuals.
g)    Membership is open to all constituted voluntary and community groups which operate in the neighbourhood area. Voluntary and Community groups may nominate up to two people in their membership application but they may only exercise one voting right at Annual General Meetings
h)    The Secretary shall maintain a register of members at all times and make it available to any member of the Forum or the public who requests it.
4.  The Forum’s authority comes from its AGM
a)    The AGM, and any other public meetings held, give legitimacy to the Steering Group of the Forum and the plans they or the workings groups develop
b)    If there is more than one public meeting in any year, one will be designated as the AGM
c)    The AGM will be called with at least 15 working days’ notice once per year by advertising extensively across the Neighbourhood Plan area.
d)    The AGM has the power to both elect and remove by a vote of no confidence, any member of the Steering Group
e)    At each AGM the Chair will provide a written report, the treasurer will provide a set of accounts for the previous year and the Minute secretary will record the proceedings.
f)     The quorum required for an Annual General Meeting to conduct business shall be 15 members.
5.    General Meetings of the Forum
a)    The Forum Members will meet three times a year to agree the work of the Steering Group
b)    The quorum required for a General Meeting to conduct business shall be 9 members.
c)    All decisions at General Meetings shall be made on a show of hands of members who are entitled to vote at the meeting.
6.    Forum Steering Group
a)    The Steering Group exists to coordinate, implement and monitor the work of the Forum including developing a Neighbourhood Plan for the Sneinton Neighbourhood Plan area. It will prioritise, schedule and publicise the work of the forum
b)    The Steering Group is a working committee made up from Forum members
c)    Non-voting Steering Group members with specialist skills may be co-opted onto the Steering Group and the Steering Group may set up working groups for specific projects to assist in the preparation of the Neighbourhood Plan.
d)    The Steering Group will liaise with relevant bodies such as Nottingham City Council, Nottinghamshire County Council and other statutory stake holders as necessary.
e)    Steering Group members to be elected at the AGM are: chair and minute secretary
f)     Steering Group decision making can be by consensus or after a vote, the Chair will have the casting vote
g)    The SG has the power to hold votes of no confidence in any member by simple vote
h)    Representatives of local groups (residents associations etc.) are responsible for communicating between the Forum and their group/association
i)      Steering Group meetings will be held a minimum of 6 times per year.
j)      Notice to members of the Steering Group of a Steering Group meeting shall be 7 working days
k)    The quorum required for a Steering Group meeting to conduct business shall be 5 (five) members